Stage 1 entries close: 12 April, 17:00 GMT

The entry process

A company can enter as many categories as it wishes subject to eligibility as long as each entry is unique. A panel of industry judges will be looking at the wide range of factors that contribute to an organisation’s overall success, from performance to partnership and innovation. The Business Travel Awards Europe judges and editorial team are particularly keen to understand how your company has worked to serve European corporate travel buyers and/or pushed to advance best practices and innovation in the European business travel Industry.

To that end, the awards application process will ask specifically about the outcome of partnerships and the effects of innovation. We are looking for tangible, documented results – and not only the aspirations that underpin an applicant’s products and services. Good luck!

In 2024, the entry process for ALL categories takes place in two stages:

Stage Two: Travel Partner and Innovation categories - If you are named as a finalist, you will have seven weeks to submit a short case study or provide customer testimonials expanding further on your entry allowing judges to decide an overall winner. At this stage, you will also be able to upload supporting evidence and videos, if necessary. Case study submissions and testimonials should focus on a customer headquartered in Europe or efforts to advance the European region of a global travel program.

Travel Buyer and Travel Team categories - If you are named as a finalist, our editorial team will conduct extensive interviews with you and any key suppliers that have supported your efforts.

Winners announced: Tuesday 24 September at JW Marriott Grosvenor House London

Please note:

  • An organisation may enter multiple categories, subject to eligibility, as long as each submission is unique. The BTN Group reserves the right to recategorise submissions.

  • It is recommended that sustainability not be the primary focus of submission entries, case studies and/testimonials. Organisations with submissions that focus on sustainability are encouraged to submit an entry into the BTN Group’s Business Travel Sustainability Awards Europe.

  • The awards are free to enter.

  • A logo licensing package is available to the finalists and winners. View licensing packages here.

  • All companies named finalists are requested to have a representative in attendance at the awards ceremony.  

  • Submissions should be made online via www.businesstravelawards.com   

  • All entrants (companies, teams, individuals) must agree to coverage by Business Travel News Europe if named a Business Travel Awards Europe winner.

Timeline:

  • Stage 1 entries open: 15 January

  • Stage 1 entries close: 12 April, 17:00 GMT

  • Finalists Announced: 13 May

  • Stage 2 entries open: 13 May

  • Stage 2 entries close: 28 June, 17:00 BST

  • Winners Announced: 24 September

Entry tips

1. Read the questions carefully

  • Read the questions carefully, and ensure you target your answers to the questions.

  • Keep focused and ensure all information is relevant.

2. Communicate with clarity

Remember, the judges will be looking through hundreds of entries, so:

  • Be concise, clear and focused – with clean, easy-to-digest copy.

  • Make it easy for them to make sense of your entry.

  • Create a narrative, and make your submission a good read.

  • Avoid jargon, inflated claims, unexplained acronyms, and unedited copying and pasting.

  • Set the scene – provide insight into your business/product, with context where appropriate.

3. Leave enough time

  • Enter early – a last-minute rush is likely to impact on the quality of your submission.

  • The process invariably takes longer than expected, particularly if you need sign-offs.

  • Allocate yourself more time than you think you will need.

  • The deadline to get your submission is 12 April

4. Assign somebody to the job

  • Designate someone in your company as the awards coordinator – responsible for collating information, contacting referred clients, consulting colleagues, checking facts, chasing up, writing the initial draft and keeping an eye on timeline and deadline.

5. Plan Ahead

  • Identify which corporate customer you will feature in your stage two case study or testimonials should your organisation be named a Business Travel Awards Europe finalist.

Using these guidance notes will not guarantee success, but it will give your entry the best possible chance of making compelling reading for the judging panel.

Stage One: You will submit a short entry answering several questions around collaboration and/or innovation. Please note strict word limits apply. The entry should be seen as a detailed summary of your performance over the last 12 months.

Finalists announced: Monday, 13 May

FAQs

  • What information do I need to make a submission?

    You can access the stage one and stage two submission questions/information here.

  • Where can I submit my entry?

    You can submit your entry here. Please note, the BTN Group is using a new awards platform this year called Evessio. Please add btae@thebtngroup.com to your Safe Senders email list to ensure you receive messages from the awards platform related to your entry.

  • Is there an entry fee?

    No. There is no charge for entries to the Business Travel Awards Europe.

  • Is there a limit to the number of categories an organisation can enter?

    An organisation may enter multiple categories, subject to eligibility, as long as each submission is unique. The BTN Group reserves the right to recategorise submissions.

  • Can my entry focus solely on sustainability efforts?

    It is recommended that sustainability not be the primary focus of submission entries, case studies and/testimonials. Organisations with submissions that focus on sustainability are encouraged to submit an entry into the BTN Group’s Business Travel Sustainability Awards Europe. Submissions for the Business Travel Sustainability Awards close on 22 January.

  • Will information submitted within an entry remain confidential?

    Yes. Only the judges will see the information and they will not share or make any information public. However, all entrants (companies, teams, individuals) must agree to coverage by Business Travel News Europe if named a Business Travel Awards Europe winner.

  • What if my customer does not want their name share as part of the stage two case study or testimonial?

    If your customer does not want to be named, you can make them anonymous and refer to them as customer x. However, please confirm the customer's name and details to Jen Bankard (jbankard@thebtngroup.com) to verify. The judges will then be notified that the anonymous customer has been checked and verified.

  • When is the entry deadline?

    Entries will close Friday 12 April at 17:00 BST

  • Is it possible to make a joint entry with a partner organisation?

    Only in respect of the Travel Team of the Year award.

  • Can I make a submission on behalf of someone else?

    Yes. PR consultants can submit an entry on behalf of a client as long as they have their approval. Additionally, organisations, and suppliers, can submit entries nominating individuals within corporate client companies in the Travel Buyer of the Year and Travel Team of the Year categories.

  • When will the finalists be announced?

    The finalists will be announced on Monday 13 May 2024.

  • Is there a fee to use the award logo?

    Yes, there is a fee for finalists and winners. Finalists will receive a complimentary social media asset to promote their finalist status. Use of this asset is complimentary until 24 September 2024. After this time, the licensing packages will apply. Click here to view the licensing packages.